The PS Module plays a vital role in budget control for projects. It provides complete traceability of budget utilization and helps to ensure that projects stay on budget. However, one of the common issues that project managers face is how to utilize remaining order plan amounts without using the Technically Complete (TECO) option on activities.

This blog post will discuss a solution to this problem by deactivating the remaining order plan. We will first provide an overview of the PS Module and budget control. Then, we will discuss the problem in more detail and explain how to deactivate the remaining order plan. Finally, we will discuss the impact of this solution.

Overview:

The PS Module is one of the important components of SAP that is used to manage projects. It includes several features that help to track project progress, manage resources, and control costs. One of the most important features of the PS Module is budget control.

Budget control helps to ensure that projects stay on budget by tracking project costs and comparing them to the project budget. The PS Module provides several tools for budget control, including:

• WBS elements: WBS elements are a hierarchical structure that breaks down the project into smaller, more manageable tasks.
• Budget profiles: Budget profiles define the planned budget for each WBS element.
• Commitment management: Commitment management helps to track and control project commitments.
• Actual cost tracking: Actual cost tracking helps to track the actual costs of the project.

Problem:

One of the common problems that project managers face is how to utilize remaining order plan amounts without using the Technically Complete (TECO) option on activities. The TECO option is used to indicate that an activity is complete. However, in some cases, the activity may not be technically complete, but the project manager may still want to utilize the remaining order plan amount.

For example, let’s assume that there is a project with a WBS structure. A purchase requisition has been created on an external activity and a purchase order has also been created with reference to the purchase requisition. The commitment has been booked for the same amount as the purchase order, and the rest of the balance amount i.e. (Difference of PR and PO amount) is stuck in the remaining order plan. At later stage when remaining amount does not utilize in that activity and it can’t utilize anywhere before TECO mark.

Solution:

If the project manager wants to utilize the remaining order plan amount, they can do so by deactivating the remaining order plan. This will make the balance amount available for further utilization and commitment.

How to Deactivate the Remaining Order Plan

To deactivate the remaining order plan, follow these steps:

1. Go to transaction code OPSC and select the network type and open it.

2. Tick the checkbox for “Planning” in the control indicator and then save changes.

Once you have followed these steps, the remaining order plan will be deactivated. The balance amount will be available for further utilization and commitment.

Impact of Deactivating the Remaining Order Plan:

The remaining order plan amount will be available for further utilization and commitment, but it is important to note that deactivating the remaining order plan will not affect the commitment that has already been booked. The commitment will still be reflected in the project budget and reports. The same as previous remaining order amount also shows in report but at the time of transaction amount will be available for further utilizations.

Conclusion:

Deactivating the remaining order plan can be a helpful solution for project managers who want to utilize remaining order plan amounts without using the Technically Complete (TECO) option on activities.