Inbound Shipment Creation via Inbound Delivery

Inbound Shipment creation is an interesting function. And this blog post elicits the step-by-step procedure of creating an Inbound Shipment. So without much ado, let’s dive in.

The process includes the below two main activities:

• Create Inbound Delivery, transaction code VL31N
• Create Inbound Shipment via Inbound Delivery

1. Create Inbound Delivery, transaction code VL31N

Heads-up: This function is only possible for the items with confirmation control as “Inbound Delivery”.

Step1. Create an Inbound Delivery from Purchase order

At the time of PO creation, we must manually select the confirmation control as Inbound Delivery under confirmation tab.

Note: We can activate the confirmation control key in supplier and purchase info record as well, once it is activated then no need to manually select the conf. control as inbound delivery in every PO creation.

Here’s how to activate it (Optional):

Maintain Conf. Control option in BP

• Go to T-code BP in change mode.
• Go to Supplier–purchasing–purchasing data–conf. control–select inbound delivery.

Or Maintain the Conf. Control option in Purchase info record:

Step 2. Create Inbound Delivery

Once PO is created then head to Transaction VL31N

Enter the Purchase Order Number, Vendor Number and click on Continue.

Click on the Header Details button, check the delivery date, materials, quantities, and SU (sales unit).

Click the Shipment tab, scroll down and click on the Shp. Cond box. Select a Shipping Condition from the pop-up box.

02 Pick-up – Select this option if the transport is supplied by the Vendor or the Customer. This allows the inbound delivery to be processed without creating a shipment record.

03 Standard Delivery – Select this option if the transport is supplied by Freight Contractor. This option requires a shipment record to be created before the Inbound Delivery can be ‘Goods Receipted’.

Click on Save and record the Inbound Delivery number.

For a shipment to be created the Shipping Condition in the Inbound Delivery must be 03 Standard Delivery. This option requires a shipment record to be created before the Inbound Delivery can be ‘Goods Receipted’.

If the Vendor or Customer is arranging their own delivery, this step is not required.

Inbound Shipment process start here:

Step 3. Create Inbound Shipment via Inbound Delivery

1. Let’s head to the Transaction Code VT01N.
2. Transport Planning Point: Enter your default Plant
3. Shipment Type: Select Inbound Shipment

4. Click Deliveries to display Select Inbound Deliveries pop up.

5. Scroll down to the W. Reference to section and enter the inbound Delivery number and execute.

Note: Make sure that the created Inbound delivery document is not locked by the creator before selecting it from the above popup box.

Click Execute to view the selected delivery in the Shipments and Deliveries screen. Click the Overview of Current Shipment button and enter the details.

Click Save, shipment will be created.

Summary

We conclude that our Inbound Shipment via Inbound Delivery is created. This is a fairly simple, but a very important functionality and I sincerely hope that the information provided in this post helps you. Please feel free to comment, ask questions and post your thoughts on how you liked it.

You can refer to other resources on SAP MM using the following links:

SAP MM Topic Page SAP ERP Logistics Materials Management | SAP Community

Please follow my profile for future posts Prasanna Tiwari